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Terms of Reference of the Joint |
The purpose of this short document is to establish a framework for JCLI.
1.
Rationale
of JCLI
The
rational of the JCLI flows from the attached Chief Executives paper that was
presented to JCLI
on
19 April 1999. and subsequently modified by the JCLI.
The
JCLI would provide a forum to bring together bodies involved in the landscape
industry. It would meet four times per
annum to build communication and collaboration between the constituent bodies, identifying
issues within the industry which were of concern or interest to more than one
body and which could most effectively be tackled on a collaborative basis. The JCLI itself would be a facilitating body
with issues which it identified as being best tackled on a collaborative basis
addressed by expert working groups made up for specific purposes by members of
the constituent bodies, supported as appropriate by staff from one or more of
the constituent bodies. It should
adequately represent the views of the entire industry and be prepared to lobby
government on particular issues.
2.
Membership
The
Constituent Bodies of the JCLI are
Arboricultural
Association AA
Institute
of Leisure an Amenity Management ILAM
The
Landscape Institute LI
National
Farmers Union NFU
British
Association of Landscape Industries
Horticultural
Trades Association HTA
Institute
of Chartered Foresters
Each
Constituent body will be represented by its chief executive (or other member of
its permanent staff who is capable of presenting the view of the body and when
necessary marshalling resources) and one member.
New
Members
Organisations
in the Landscape Industry who are able and willing to contribute to the JCLI
may apply for membership. This must be
done through a formal letter to the JCLI, which will then be copied to all
members /constituent bodies and included on the Agenda of the next
meeting. In order to gain membership of
the JCLI the organisation must secure 2/3 of the votes cast.
3.
Decision
Taking
It is expected that discussions
at the JCLI will lead to a consensus but if this is not so decisions will be
taken on the basis of a majority vote.
Where voting is required each representative present is allowed one
vote.
4. Chair and Secretariat
Chairperson
The Chair of JCLI rotates every 3
years, the Chairperson being nominated by the Constituent Body whose turn it
is. In order to help continuity it would
be ideal if the Chairperson had representing his/her Constituent body for one
year previous to their term and one year after.
The Chairperson will not formally represent their particular body but
will act as a ‘neutral’ chair to preside at meetings and lead in any JCLI
representation or other JCLI activities.
The Chair will have one vote at meetings of the JCLI and a casting vote
if the number of votes on a vote is equal.
Secretariat
The Secretariat will reside with
5. Subscriptions
Subscriptions are to be
determined at a JCLI Committee meeting and each member body will be responsible
for meeting an equal share of the cost, unless, for particular bodies, a
different rate is agreed. Subscriptions
shall be reviewed annually.
6. Finance
Financial Year
The financial year shall run from
July 1st to June 30th.
The secretariat will be responsible for the JCLI financial transactions,
and will produce a monthly report to the JCLI.
Expenses
Individual Constituent Bodies are
to reimburse the costs of their members to attend meetings and carry out JCLI
related work.
7. Working Arrangements
One of the strengths of the JCLI
is its objective independence particularly in contractual and technical issues and
there is a clear intention to retain this objectivity. The JCLI itself will identify issues,
policies, actions and timescales but generally the work will be done by expert
working groups created for specific purposes and tightly tasked by the
JCLI. The funding of projects is to be
discussed by the individual organisations who will endorse their
deliverables/outcomes and to the JCLI.
Once a task has been completed the working group can expect to disband. Members of expert working groups will be draw
n from the membership of the constituent bodies, but if external assistance is
required the JCLI will allocate or decide whether and how the cost of the
external expertise is to be covered. The
needs of the JCLI would be driven by membership of members of the constituent
bodies. The JCLI will set priorities if
there are more issues requiring attention than can be accommodated.
August
2004